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Design a systematic transfer policy.

Organizations should clearly specify their policy regarding transfers. Otherwise,superiors may transfer their subordinates arbitrarily if they do not like them. It causes frustration among employees. Similarly, subordinates may also request for transfers even for the petty issues. Hence, an organization should formulate a systematic transfer policy. A systematic transfer policy should the following items:
  1. Specification of circumstances under which an employee will be transferred in the case of any company initiated transfer.
  2. Name of the superior who is authorized and responsible to initiate a transfer.
  3.  Jobs from and to which transfers will be made, based on the job specification,description and classification, etc.
  4. The region or unit of the organization within which transfers will be administered.
  5. Reasons which will be considered for personal transfers, their order of priority,etc.
  6. Reasons for natural transfer of employees.
  7. Norms to decide priority when two or more employees request for transfers like priority of reason, seniority.
  8. Specification of basis of transfer, like job analysis, merit, length of service.
  9. Specification of pay, allowances, benefits, etc., that are to be allowed to the employee in the new job,
  10. Other facilities to be extended to the transferee like special level during the period of transfer, special allowance for packaging luggage, transportation, etc. Generally, line managers administer the transfers and HR managers assist the line managers in this respect.


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